5 Things to Include in a Commercial Cleaning Quote

 When it comes to running a business, maintaining a clean and hygienic workspace is not just about appearances—it’s about health, productivity, and making a lasting impression on your clients. Whether you're seeking Office Cleaners for regular maintenance or specialists for End Of Tenancy cleans, a detailed and transparent commercial cleaning quote is crucial for ensuring value and reliability.

In this article, we’ll explore five essential elements that every commercial cleaning quote should include. This guide will not only help business owners make informed decisions but also serve as a helpful reference for cleaning service providers looking to present their quotes professionally.

1. Detailed Scope of Services

First and foremost, a comprehensive commercial cleaning quote should clearly outline the scope of services being provided. Vague descriptions like "general cleaning" don’t cut it in the professional cleaning industry. Instead, break down tasks by room or area and specify the level of service required.

For example:

  • Office Cleaners may include dusting desks, sanitising keyboards, emptying bins, vacuuming carpets, and cleaning communal kitchen areas.

  • A quote for Deep Cleans should mention high-level dusting, steam-cleaning of carpets, descaling of bathroom fixtures, and intensive sanitisation of high-touch surfaces.

  • One Off Cleans might target specific problem areas or follow an event, which should be clearly described in the quote.

  • For End Of Tenancy services, all-inclusive deep cleaning of appliances, skirting boards, inside windows, and built-in storage should be listed.

By specifying exactly what will be done, clients know what to expect and service providers can manage expectations more effectively.

2. Frequency and Schedule

The second key element in any commercial cleaning quote is the frequency and scheduling of services. This is particularly important for Office Cleaners, as many businesses require cleaning after hours or during non-peak times.

Be sure to state:

  • How often the cleaning will take place (e.g., daily, weekly, fortnightly).

  • Preferred days and times for access to the premises.

  • Any flexibility or restrictions around public holidays or special events.

When quoting for One Off Cleans or End Of Tenancy jobs, indicate estimated start and completion times. Timeliness is especially important for these types of cleans, as they often tie into property handovers or special deadlines.

A well-planned schedule ensures minimal disruption to daily operations and builds trust between clients and service providers.


cleaning service


3. Cleaning Products and Equipment

Today’s businesses are increasingly conscious of the cleaning materials used within their premises. That’s why it's vital to include a section in your quote that covers the cleaning products and equipment used.

Clarify:

  • Whether the service includes eco-friendly or standard cleaning agents.

  • If the cleaners will provide their own equipment or require any items on-site.

  • Any additional charges for specialist equipment (e.g., carpet steamers, window poles, fogging machines).

Clients seeking Deep Cleans or End Of Tenancy services will want reassurance that your team is equipped with the right tools to handle tough grime and bacteria. Detailing these items not only demonstrates professionalism but also reinforces your commitment to health and safety standards.

4. Pricing Breakdown

No commercial cleaning quote is complete without a clear and transparent pricing breakdown. Avoid generic lump sums and instead provide a detailed view of where costs are incurred.

Include:

  • Hourly or per-session rates.

  • Material or equipment surcharges (if applicable).

  • Any VAT or additional service fees.

  • Discounts for regular contracts or multiple properties.

This level of transparency builds trust and allows businesses to compare quotes more easily. For clients requesting multiple services—such as a One Off Clean combined with a Deep Clean—offer bundled pricing where appropriate to highlight potential savings.

5. Terms and Conditions

Lastly, but just as importantly, your quote should include terms and conditions. These protect both the client and the cleaning provider from miscommunication and legal ambiguities.

Key points to include:

  • Cancellation policy and required notice period.

  • Payment terms (e.g., upfront, upon completion, monthly invoicing).

  • Insurance and liability information.

This section is essential for clients engaging in ongoing contracts with Office Cleaners or larger projects like End Of Tenancy cleans. It outlines expectations from both sides and creates a professional foundation for working together.

Final Thoughts

Choosing the right commercial cleaning service can make a significant difference to the smooth operation and hygiene standards of your business. Whether you’re hiring regular Office Cleaners, scheduling a One Off Clean, or arranging for thorough Deep Cleans, a well-prepared quote is the starting point for a successful partnership.

For service providers, including these five elements in every quote will enhance your credibility and set you apart from competitors. For business owners, understanding what to look for in a quote ensures you receive value for money and reliable service.

Remember, clear communication upfront leads to cleaner results in the long run.

Location: Leicestershire, UK

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