How to Organise the Perfect Corporate Hire Event

Planning a successful corporate hire event doesn’t have to be overwhelming. Whether you're organising a team-building day, client networking evening, or a staff celebration, choosing the right venue and planning efficiently can make all the difference.


With the increasing demand for unique and engaging experiences, venues like karaoke bars, private lounges, and bespoke bars are becoming the go-to choice for companies looking to impress.

In this guide, we’ll walk you through how to plan the perfect corporate event, from selecting the ideal venue hire to finalising the finer details.

Why Corporate Hire Is Important

Corporate events are more than just a social get-together. They help:

Improve team morale and engagement

Build stronger client relationships

Showcase company culture

Celebrate milestones and achievements

However, poorly planned events can leave guests disengaged and reflect badly on your organisation.

Step-by-Step Guide to Corporate Hire Planning

1. Define Your Event Goals

Start with the basics:

What is the purpose? (Team bonding, awards night, client entertainment)

How many people will attend?

What atmosphere are you trying to create?

🎯 Real-life example: A tech company used a karaoke bar for a team-building night, which encouraged employees from different departments to mingle and have fun.

2. Set a Budget

Your budget will influence the size, location, and type of venue.
Include:

Venue hire fees

Food and drinks

Entertainment

Transport (if needed)

Extras like decorations or awards

3. Choose the Right Venue

When considering corporate hire venues, think about:

Location and accessibility

On-site facilities (Wi-Fi, AV equipment, seating arrangements)

Catering options

Type of vibe: do you want a professional setting or something more relaxed like a bar or karaoke bar?

💡 Tip: For more informal events, a private karaoke bar or trendy bar space can create a fun and relaxed environment that encourages interaction.

4. Make it Private

Opting for private hire ensures the space is exclusively for your group. This gives you control over:

The schedule

Guest list

Music or entertainment

Branding and signage

✅ Example: A marketing agency booked a private hire rooftop bar for their client thank-you night. They personalised the space with company branding and a tailored drinks menu.

5. Book Early

Popular venues get snapped up quickly, especially during busy seasons like Christmas or summer.

Plan at least 2–3 months in advance to secure your ideal venue hire and date.

6. Coordinate Entertainment and Catering

Depending on the style of the event:

Book live music, a DJ, or use the venue’s playlist

Arrange a food menu (buffet, sit-down, or nibbles)

Offer drink packages if the bar provides them

7. Send Invitations and Confirm Details

Use branded digital invites or email to send details, including:

Date and time

Venue address

Dress code (if any)

RSVP deadline

Confirm numbers with the venue ahead of time.

8. Prepare a Schedule

Even informal events benefit from a simple agenda:

Welcome drinks

Main event or entertainment

Speeches or presentations

Closing

Having a structure helps the night run smoothly.

Tips for Success

Do a venue visit: Always view the space in person if possible.

Ask about inclusions: Some venues offer packages with catering, drinks, and staff.

Cheque licencing hours: Especially important for late-night events in bars.

Have a point of contact: Designate someone to liaise with the venue and suppliers.

Common Mistakes to Avoid

🚫 Booking too late – limits your options
🚫 Overlooking accessibility – make sure it's easy for all guests to attend
🚫 Ignoring noise restrictions – some venues have strict rules
🚫 Skipping a plan B – always account for weather or cancellations

Final Thoughts

Organising a corporate hire event doesn’t have to be stressful. With careful planning, a clear goal, and the right venue hire, your event can leave a lasting impression. Whether you choose a professional setting or a fun-filled karaoke bar, the key is to create an experience that aligns with your company’s values and goals.

Looking for a vibrant and unique venue for your next corporate event? Explore our private hire options today and take your celebration to the next level.
Location: 224-226 Old Christchurch Rd, Bournemouth BH1 1PE, UK

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